Changes, Updates, and New Features

Upcoming Changes

Originally scheduled for May 22, 2021, the change to this setting has been deferred to ensure that all UNM Zoom hosts are prepared for the changes to previously scheduled meetings. For detailed information see:

                https://webmeetings.unm.edu/meetings/adding-security-to-meetings.html

On November 1, 2021, all UNM Zoom meetings will be required to have at least one security option selected. Meetings created prior to the change with no security method applied will get a waiting room applied. Meeting hosts can choose which security option is in place when scheduling or editing meetings:

    • Passcode – Participants joining by entering a Meeting ID will also need a meeting passcode before they are able to join.
    • Waiting Room – Allows the meeting host to control who is admitted into the meeting.
    • Require authentication to join – Restrict meeting participants to a specific domain (UNM by default) or to logged-in users.
zoom_security_options

Recent Changes

To add and share pronouns as part of your user identity and name when joining a meeting:

1. Sign into the UNM Zoom Portal.

2. In the navigation panel, click Profile.

3. In the Pronouns field, enter your pronouns.

4. In the  How would you like to share your pronouns? drop-down, choose from the following options:

  • Always share in meetings and webinars: Your pronouns will automatically appear next to your display name.
  • Ask me every time after joining meetings and webinars: You will be asked whether to share your pronouns in every meeting you host or join and every webinar for which you are a host or panelist.
  • Do not share in meetings and webinars: You can manually choose to share your pronouns in meetings and webinars.
5. Click  Save

Single Sign On through Azure AD is required to access all UNM Zoom accounts using one of the two sign-in methods detailed here.


zoom_sso

 

*The previous additional sign in option was needed to support a few legacy users (for example, some HSC users whose accounts pre-date the creation of the HSC Zoom service) who needed to bypass Single Sign On through Azure AD to access their UNM Zoom accounts. The last of these legacy accounts were migrated to UNM NetIDs in April 2021, allowing us to finally disable this setting.

The default setting when scheduling meetings in UNM Zoom accounts is  Require authentication to join and  Restrict to UNM Accounts. Users may change this setting on a per meeting basis. This setting will not impact previously scheduled meetings.

zoom_restrict_to_unm

Exceptions may be added for specific external participants in meetings that require authentication to join (e.g. Zoom being used for an academic class allowing a guest speaker to join without opening the meeting up to everyone).

zoom_auth_exception

*This option is only available through the UNM Zoom portal. Meetings scheduled through UNM Learn or the Zoom application can be edited in the UNM Zoom portal to access and use this feature.

Recordings of Zoom meetings need to be shared through Kaltura My Media:

A retention policy for UNM Zoom cloud recording was implemented: 

  • Cloud Recordings in UNM Zoom have been copied over to UNM Kaltura since August 1, 2020.
  • We continue to recommend that you use Kaltura to manage and share recordings rather than Zoom. The 30-day retention policy does not apply to content in Kaltura, only to content in your UNM Zoom account.
  • Beginning April 1, 2021, UNM Zoom cloud recordings will be retained in UNM Zoom for a period of 30 days – long enough to verify that recordings have been successfully copied to Kaltura.
  • On May 1, 2021, UNM Zoom cloud recordings in your Zoom account more than 30 days old were moved to your “Trash” folder. At this time any links you shared with others to this content will no longer work.

For more information: https://webmeetings.unm.edu/recordings/retention-policy.html