Zoom Recordings in MediaSpace

MediaSpace is a cloud-based content management system for creating and sharing video developed by Kaltura. If you are a faculty member or student, you may already be familiar with Kaltura's media tools in UNM Learn. MediaSpace offers a way to manage video, including Zoom cloud recordings, for non-academic use cases. Zoom cloud recordings at UNM have been copied over to your My Media repository since August 1, 2020.

 

Getting Started

What is My Media?
How to Log In to MediaSpace and Access My Media
How to Download a Cloud Recording from Zoom for Later Upload
How to Upload to My Media from MediaSpace
How to Adjust Publishing Status on Existing Zoom Recordings
How to Link or Embed Zoom Recordings on Another Site
How to Edit Captions on a Recording

 

What is My Media?

My Media is the media repository for a single user. Every user has a personal, searchable repository for viewing and managing private video content. Media items in My Media may be published into courses, embeded as content on a webpage, or directly shared as a link. My Media is consistent across all Kaltura environments such as the media tools in UNM Learn and UNM MediaSpace. Use My Media to:


How to Log In to MediaSpace and Access My Media

Note: If your Zoom cloud recording was created as part of an academic class, you should already be accessing your recordings through My Media in UNM Learn where it can be securely shared to a course. For more information on accessing My Media in UNM Learn, please refer to How to Use the Media Tools in Learn

1. In a browser, navigate to https://mediaspace.unm.edu/.

2. In the top right, click the User Menu > Login.

mediaspace-login

If you are already signed in another UNM service (Lobomail, UNM Learn, Zoom, ect...), you will automatically sign in without additional steps.

3. If you are redirected to the UNM Login page, enter your full UNM email address (e.g., <your UNM NetID>@unm.edu). Do not just put your NetID. You must add the @unm.edu to the end.

*Note: HSC users cannot log in with their salud email address.  They may not always have an active UNM email address but can still/need to log in using <NetID>@unm.edu, where <NetID> is the HSC user’s UNM Main Campus NetID. In other words, always append @unm.edu to the Main Campus NetID (regardless of email account status) when authenticating.

 

azure-signin-wrong-lucylobo  azure-signin-right-lucylobo

4. Enter your password and click Sign in..

azure-password-sign-in

5. You will be redirected to UNM MediaSpace.

mediaspace-home

6. In the top navigation of MediaSpace, click My Media.

mediaspace-mymedia

 

How to Download a Cloud Recording from Zoom for Later Upload

In the event any of your recordings were not automatically made available in your My Media repository, you can follow these steps to manually upload them:

1. Sign into your Zoom account using the UNM Zoom portal (https://unm.zoom.us/)

2. Click Recordings on the page's left navigation.

zoom-recordings

3. In Recordings, make sure you are in the "Cloud Recordings" tab. Find the recording you want to download and click More > Download.

zoom-recordings-download

4. All recordings and associated files for your meeting should begin downloading.

zoom-recordings-download-in-progress

5. If you are ready to upload your recording to MediaSpace, follow the steps for uploading a local file to My Media below.


How to Upload to My Media from MediaSpace

1. Navigate to UNM MediaSpace and login.

2. In the upper right, click Add New > Media Upload (you may be redirected to sign-in).

mediaspace-media-upload

3. The "Upload Media" screen will load. Drag and Drop or click Choose a file to upload.

mediaspace-choose-file

4. Browse your computer for your Zoom recording (typically an mp4) and click Open.

mediaspace-open-file

Note: By default, a local Zoom recording's video file (mp4) will be named Zoom_0.mp4. The audio only file (m4a) is named audio_only.m4a. Zoom cloud recordings will download with the name "GMT[Date]-[Time]_[Topic]_[size].mp4"

5. When the upload is finished, modify the Name, add Description and Tags (searchable metadata).

mediaspace-upload-complete

6. Choose one of the following publishing options:

  • Private (default): Select this option to keep content only visible to you, the owner.
  • Unlisted: Select this option to share the video with others via a link or embed code.

7. Click the Save button.

mediaspace-publishing-save

Note: Currently, users will have a limited ability to Publish to specific channels within MediaSpace.

 

How to Adjust Publishing Status on Existing Zoom Recordings

1. In the top navigation of MediaSpace, click My Media.

mediaspace-mymedia

2. Select the checkbox next to any recording you would like to adjust the publishing status of. Click Actions > Publish.

mediaspace-actions-publish

3. Adjust the Publishing Status to one of the following:

  • Private: Select this option to make the media visible only to you, the owner.
  • Unlisted: Select this option to share the video with others via a link or embed code.

4. Click Save to confirm any changes.

mediaspace-publishing-save2

 

How to Link to or Embed a Zoom Recording on Another Site

Note: In order for a the link to be viewable to others or viewable as embeded content on another webpage, the media entry cannot be published as private. To share your recording, be sure it is published as unlisted. See How to Adjust Publishing Status on Existing Zoom Recordings for more details.

1. In the top navigation of MediaSpace, click My Media.

mediaspace-mymedia

2. Scroll or search by keyword string (e.g. Zoom Meeting ID, Meeting Topic) to locate the recording you would like to link or embed. Click the title of the entry.

mediaspace-media-title

3. Click Share located just below the player.

To share using a direct link,

4. Adjust the Start & End Time as needed. By default, the full recording length will be included.

5. Copy the link in the "Link to Media Page" textbox and paste it where you would like it shared.

mediaspace-media-share-copy

or

To add embed code (inline video) to another site,

4. Click the Embed tab.

5. Adjust the Start & End Time as needed. By default, the full recording length will be included.

6. Select a Player Size (this option may not be available for all media types).

7. Copy the embed code.

mediaspace-media-share-embed

8. Paste the code into the HTML of a webpage where you would like this recording to appear.


How to Edit Captions on a Recording

Beginning April 8th, 2020, fully automatic (machine) captions are created by default for any new media uploaded to your Kaltura My Media repository. Machine captions do not generally meet accessibility requirements, but Kaltura offers tools that let you review and edit/improve your transcript(s).

Note: The captions are created after the video is uploaded and rendered; there is a short delay before they are available.


Kaltura calls the captioning service Reach. Using the built-in tools, you can

  • Search and replace text
  • Add speaker IDs
  • Insert additional caption lines and more...

See:  Editing Captions - REACH v2

This video gives a short overview of the caption editor: